Safe Passage Module
The Safe Passage Module provides a framework for a one-time/periodic self-approval process. If required and not completed, upon access by the individual, violation events are generated so a manager can ensure the user is safe to be at the site in regard to health and/or hazard concerns. Documentation is stored with the user account showing they have answered the proper questions and approved any company terms such as an NDA.
An administrator may create multiple safe passage templates. They may specify a name, description, re-approval interval, required checkpoint(s), protected area(s), custom messages, and custom terms which need to be answered properly to be approved. When a user is applied to the template, they may be applied to multiple templates via their profile, they will receive an email which contains a link for them to complete the terms of the template.
A required checkpoint option means their approval is dependent on entering the premises via the designated area and passing an additional condition such as a temperature scan. In this case, they will need to be approved via the terms listed in the template and then they will be in a pending state requiring the checkpoint access. Otherwise if they access a different door then an Access Violation event is generated and managers can be notified of the event via email, text, or push notification.
The protected area(s) selection allows the template to only apply to certain areas if required. For instance, the customer may have a safety template which must be approved prior to entering a potentially dangerous area of the facility. The user may enter any other area without concern but if they have not been approved and they enter any of the protected area(s), an Access Violation event will be generated along with associated notifications.
Upon completion of the form by a user, they will see the status, approved or declined, and receive an email with the status plus a pdf copy of the completed form. The form is stored in the cloud for archival purposes and may be viewed by an administrator if required. If the template contains a re-approval expiration time and that time has expired, they will receive a new email with instructions to complete the process again.
The user's mobile badge is dynamically updated based upon their safe passage approval status, approved (green border), expired (orange border), declined (red border labeled “Safe Passage DECLINED”), and when approved but pending checkpoint access (blue border labeled “Safe Passage CHECKPOINT REQUIRED.)”